Executive Administrator

Closing Date:
Company: -

Job title: Executive Administrator
Department: EDUCATION
Employment Status: FT PERMENENT
Posting Date: MAY 9, 2024
Closing Date: MAY 23, 2024 @ 12:00pm

Job Summary:
The Executive Assistant is responsible for a wide variety of administrative duties supporting the Elementary School staff and students. Duties include but are not limited to tracking student attendance, data input, creating and distributing notices, meeting minute-taking, managing incoming and outgoing mail, purchasing supplies, coordinating events and activities for students. The Executive Assistant is also required to maintain confidentiality and professionally interact with teachers, parents/guardians, service providers. The successful applicant must be willing to work the school year calendar with determined vacation leave.

The ideal candidate will meet or exceed the following qualifications. The list of qualifications will be used to develop a screening tool. It is the responsibility of the candidate to communicate their expertise and experience in identified areas.

  • Grade 12 or equivalent required, Post-Secondary Diploma in Office Administration,
  • 1-2 years’ experience in an administrative role
  • Strong knowledge of office procedures and practices.
  • Attention to detail
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
  • Excellent human relations and interpersonal skills
  • Proven organizational and time management skills.
  • Experience working with student data system
  • Ability to obtain a clear Vulnerable Sector check

Summary of Duties & Responsibilities:

  • Provide direct administrative and office management support to all members of the elementary staff and students
  • Maintain schedules and calendars
  • Coordinate logistics of day-to-day school operation
  • Take, transcribe, and distribute meeting notes & minutes.
  • Prepare and review presentations
  • Handle OSRs as per policy
  • Present a positive and professional image of the elementary school, with suppliers, inquiries, and other people.
  • Other duties shall be assigned as required.

How to apply:
Please forward a cover letter, resume and three professional references by email to recruitment@picriver.com
-orAngela Boudreau – Director of Finance and Administration

Biigtigong Nishnaabeg, P.O. Box 93, Heron Bay, Ontario POT 1RO

Incomplete applications WILL NOT be considered & WILL automatically be screened out